Temporary Office Assistant

Position Summary

We are seeking a detail-oriented, Temporary Office Assistant to support day-to-day administrative operations across multiple functions. This role is designed to provide flexible, hands-on support wherever needed - from assisting with scheduling and work order coordination to handling billing tasks, candidate coordination, and general office organization.

The ideal candidate is adaptable, organized, and comfortable shifting between priorities in a fast-paced environment.

Key Responsibilities

• Provide general administrative support across departments as needed
• Assist scheduling team with creating and updating work orders
• Answer and direct phone calls; support customer communication and follow-ups
• Contact customers regarding outstanding balances via phone, email, and other communication channels
• Assist with processing payments, invoicing, and basic billing support
• Track and manage Certificates of Insurance (COIs) for customers and vendors
• Review vendor work orders (WOs) and assist with vendor invoicing
• Maintain organized digital and physical filing systems
• Coordinate with internal teams regarding job status, documentation, and customer needs
• Support applicant coordination, including reviewing incoming applications and organizing candidate information
• Schedule interviews and communicate with candidates throughout the process
• Assist with candidate pre-screening and follow-up communication
• Prepare and send offer letters and other onboarding-related communications
• Document candidate interactions and maintain organized hiring records
• Support data entry and recordkeeping across systems
• Perform other administrative tasks and special projects as assigned

Qualifications

• Previous experience in an administrative or office support role preferred
• Comfortable handling a wide variety of tasks, including customer communication and candidate coordination
• Strong communication skills, both written and verbal
• Professional and confident phone presence
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency with email, spreadsheets, and office software (experience with CRM or applicant tracking systems a plus)

Skills & Competencies

• Adaptable and flexible; able to shift priorities quickly
• Strong multitasking and follow-through
• Problem-solving mindset
• Team-oriented with a willingness to support different functions
• Customer-service oriented with a professional and respectful approach

Job Type

Temporary, full-time or part-time position for approximately 45 days, with the possibility of extension based on business needs and budget.

Schedule

Monday through Friday between the hours of 8:00 AM and 5:00 PM

Additional Information

Bilingual (English/Spanish) preferred but not required

This organization participates in E-Verify